The Bot & The Boat™ · Foundation Library

The Digital Operating System
for Yacht Interiors

“Everything a Chief Stewardess needs to run an organised yacht from day one.”

Building operational infrastructure for luxury hospitality. Step aboard and the system is already there — dashboards, databases, and AI assistants, organised before you open a single file.

A connected system, organised the way a real interior department actually runs.

Where You're Starting From

Wherever you're stepping aboard, the system is ready

The Foundation Library is built to arrive fully organised, whatever position you're walking into.

I.

Day One of a New Build

Everything organised before the vessel leaves the yard, so the interior department launches with a standard already in place.

II.

Joining an Existing Vessel

Stepping onto a boat that needs an upgrade, without starting from a blank page or rebuilding someone else's system.

III.

Stepping Into the Chief Stew Role

Bringing your own proven system into a new position, so your standards travel with you from day one.

What We Kept Seeing

The standard lives in one person's head

Every interior team we spoke to was solving the same problem, alone, from scratch, every season.

Guest preferences that vanish the moment the stew who took them signs off.

Inventory only one person truly understands — until they leave, and no one does.

Standards re-explained at every changeover, from memory, differently each time.

Crew tethered to their phones just to keep track of what should already be written down.

The Philosophy

Automate the ordinary.
Live the extraordinary.

Not software that asks for more of your attention — the opposite. A system quiet enough to disappear, so your attention stays where it matters: the guests, the vessel, the ocean in front of you.

Less admin. More extraordinary.
Inside the Operating System

Ten modules. 60 documents. One connected system.

Every document lives inside a module, cross-referenced the way a real interior department actually works — not a stack of standalone files.

01 Interior Operations 11 documents
Chief Stew Manual
Department handbook, responsibilities, operational standards and leadership guidance
Interior Team Duty Checklist
Daily/weekly duties plus deep-clean rota
Daily Task Planner
Laundry, crew mess and housekeeping tabs
Crew Meeting Notes Tracker
Meeting agendas, action points and follow-up tasks
Interior On-Charter Schedule
Early / Mid / Late Girl schedule and roster
Crew Cabin Inspection Checklist
Crew cabin standards and safety
02 Crew Management System 7 documents
Master Crew Database
Crew list plus certificate expiry alerts
Crew Performance Review
Reviews, ratings and development goals
Crew Calendar
Birthdays, leave and annual overview
New Crew Welcome Pack
First-week onboarding
03 Laundry & Housekeeping System 7 documents
Crew Laundry SOP
Washing cycles, temperatures, drying methods and garment care standards
Crew Laundry System
Linen rotation, towel allocation, laundry schedule and personal item tracking
Guest Laundry Log
Records guest laundry requests, garment locations and completion status
Guest Laundry SOP
Luxury garment care procedures, stain treatment and handling standards
04 Guest Experience 8 documents
Guest Arrival Workflow
Step-by-step guest boarding sequence
Guest Cabin Inspection Checklist
Guest cabin standards and checks
Owner Trip Preparation Guide
Owner trip prep sequence
Charter Preparation Guide
Charter prep sequence
05 Provisioning System 5 documents
Crew Provisioning System
Crew food, toiletries, medicines and consumable stock management
Guest Provisions System
Guest food, beverages, toiletries, special requests and preference planning
Supplier Directory
Preferred suppliers, contact details, ordering information and delivery notes
06 Inventory System 5 documents
Master Interior Inventory
Complete inventory of amenities, linen, décor, tableware and equipment
Guest Pantry Inventory
Dry goods, snacks, beverages and pantry stock levels
Guest Wine & Alcohol Inventory
Wines, spirits, mixers, beer and cellar management
07 Budget & Purchasing System 5 documents
Interior Budget & Expense Tracker
Annual department budget, spending and forecasts
Interior Charter Budget Tracker
Charter APA allocation, expenditure and remaining balance
Receipt Tracker & Supplier Invoices
Receipt storage, invoice reconciliation and payment status
08 Interior Maintenance System 4 documents
Defect Log Tracker
Records maintenance issues, priority level, assigned crew and completion status
Interior Maintenance Log
Scheduled maintenance history, inspections and servicing records
09 SOP System 4 documents
Housekeeping SOP
Cleaning standards, cabin setup and daily housekeeping procedures
Laundry SOP
Garment handling, stain removal, washing, drying and storage standards
10 AI Pack Preview 3 documents
AI Prompts for Chief Stews
The most-used prompts for administration, guest service and operations
Meet Your Yacht AI Assistant
Demonstration of how crew can ask questions about SOPs, inventories, guest preferences and vessel procedures

Ten modules, one design system, zero guesswork.

Access the Interior Operations Vault →
What Chief Stews Are Saying

Built with the industry, for the industry

I can step onto a new build tomorrow and run the entire interior department.

— Chief Stewardess

Their combination — editable operational documents, clear training, and AI assistance — is something I haven't seen packaged specifically for yacht interiors. Until now.

— Interior Management Consultant
What's Next

The Foundation Library is where this starts

Version 1.0 is the operational backbone. What we're building toward is bigger.

Growing

A living library

New modules added as departments tell us what's still missing — deck, galley, and engineering are already underway.

Automating

AI assistants, not generic prompts

Assistants trained on your actual documents, so the ordinary genuinely takes care of itself.

Connecting

One system, whole vessel

Interior, deck, and management working from the same connected system — instead of five different ways of doing the same job.

Join Us

We're changing this industry, one boat at a time

Growing fast, with the crew actually using it. Join Chief Stews and interior teams shaping what comes next — trading standards, requesting modules, getting early access.

10Modules Live
V1.0Current Release
Hours Given Back
The Foundation Library

The digital operating system
for yacht interiors.

Everything a Chief Stewardess needs to run an organised yacht from day one — dashboards, databases, and AI assistance, already in place.

Access the Interior Operations Vault →